Event Coordination
Hosting an event can be an amazing investment in your business. There is nothing like getting in front of an audience, delivering impactful messages that leave a lasting impression, and knowing you’re making a difference for those people. But the road to getting on that stage can be long.
There are many moving pieces with any event that can become tedious and overwhelming. Our event coordination team has extensive experience supporting clients with these pieces pre-, during-, and post-event whether it’s virtual or in-person.
Virtual Event Services
Pre-Event
↳ Comprehensive Planning & Strategy Session
↳ Venue Research & Negotiation
↳ Strategy & Check-In calls leading up to event
↳ Resource all production needs (video, audio, photographer)
↳ Squeeze Page Build (with provided content)
↳ Event planning checklist
↳ Venue negotiations checklist
↳ Work on staying within event budget
↳ Speakers/Presentation management
During-Event
Post-Event
↳ Create Post-Event Survey
↳ Create Post-Event Follow-Up emails
↳ Break-down of event
↳ Return Lost and Found
↳ Event De-Brief (about 1 week later)
↳ Reach out to no-shows
On-Site Event Services
Pre-Event
↳ Venue Management (handling all logistics, communication with hotel staff, keep venue within budget of client)
↳ Attendee Experience (Coordinate superior attendee experience)
↳ Room set-up (Banners, managing production, from AV to Design, Videographer, Photographer)
↳ Assist with guests hotel reservations to ensure optimum experience
During-Event
↳ Attending to clients needs and wants (ie. temperature in room)
↳ Expedited check-in process
↳ Handling different levels of attendee benefits
↳ Keeping everyone on time and on schedule ( speakers, attendees, vendors)
↳ Vendor check-in
↳ Sponsor check-in
↳ Speaker/Presentation management
↳ Runners
↳ Green Room Management
↳ Support Sales Team with processing and admin tasks related to sales
↳ Management of volunteers
Post-Event
Event Coordination Packages
On-Site 1/2 Day (Up to 5 Hours)
Provide support for day of, including but not limited to registration table, sales processing, errands, venue management, set up & breakdown, 1 team member
$1,000 + Expenses
On-Site Full Day (Up to 13 Hours)
Provide support for day of, including but not limited to registration table, sales processing, errands, venue management, set up & breakdown, 1 team member
$1,800 + Expenses
Virtual Support
Provide support for any areas that can be done virtually, including but not limited to venue negotiations, set up sign-up page, email marketing set up, event purchase set up, badge printing. This package is 20 hours of support, which can usually cover all areas needed for an event up to 100 attendees.
$1,600
1 Full Day & Virtual Support
Provide combination of On-Site Full Day Package (Up to 13 hours) with 2 team members & Virtual Package (Up to 20 Hours of support and up to 100 Attendees)
$4,000 + Expenses
2 Full Days & Virtual Support
Provide combination of On-Site Full Day Package (Up to 13 hours) with 2 team members for 2 Days & Virtual Package (Up to 20 hours of support and up to 100 attendees)
$7,000 + Expenses
Full Support Additional Support
Additional Days: $1500 per day
Additional Team Members: $750 per day
Request a Proposal
Schedule a time to connect with our Event Coordination Team to discuss details
and we’ll put together a proposal to support you with planning an exceptional event